Job Description

Executive Assistant

Founded in 2020, our client is an exciting and rapidly growing startup based in Munich, Barcelona, Madrid and Cluj. With a team consisting of over 250 passionate and skilled ML Engineers, Data Scientists, and Developers, they are dedicated to an ambitious objective of democratizing AI.

They have harnessed cutting-edge technology to develop an exceptional AI mobile app that goes beyond conventional solutions. By seamlessly providing immediate business insights, they are poised to revolutionize the corporate landscape.

Our client’s vision is to establish themselves as the preferred platform for AI-driven decision-making, setting new standards in the industry. They have a firm belief that their state-of-the-art technology empowers organizations to make faster and more intelligent choices.

By joining the team, you will have the opportunity to be at the forefront of this transformative movement, shaping the future of intelligent decision-making in remarkable ways. We are currently seeking a motivated Executive Assistant responsible for providing administrative support to the CEO.

Responsibilities

• Schedule meetings and appointments for executives and team members.
• Monitor and track project statuses and deadlines.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Plan and coordinate company events and meetings.
• Maintain financial reports by collecting, analyzing, and summarizing accounting information.
• Book travel arrangements for executives, including flights, hotels, and transportation.
• Assist in other administrative tasks as needed.
• Leading the office management of New York office

Requirements

• 4+ years of experience as an administrative assistant or in a similar position with strong experience and exposure of managing communications and schedules of senior executives
• Previous experience in event planning and travel management.
• Excellent written and verbal communication skills both in English and German.
• Proficient in MS Excel, Word and Outlook and other office management tools and applications.
• Prior experience with scheduling, tracking, and invoicing.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to multitask.

What we offer

• We are an internationally diverse team that supports one another
• We develop high-quality software and thus create sustainable added value for our customers
• We live a feedback culture so that we can constantly reflect and improve
• We offer flexible remote work with free time management within the projects
• We enjoy new technologies and love to learn new things and grow with them
• We give freedom for further training because lifelong learning is important to us

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