Job Description
A biopharmaceutical organization, based in Conshohocken, PA is seeking a highly organized and proactive Workplace Administrator to manage office operations efficiently while serving as the first point of contact for clients and visitors. This role requires a professional, friendly demeanor, strong administrative skills, and the ability to multitask in a fast-paced environment. The ideal candidate is eager to learn, open to supporting various departments, and capable of managing multiple projects while maintaining clear boundaries.
- Location: Conshohocken, PA
- Weekly Schedule: Monday - Friday, 8am-4:30pm OR 8:30am-5:00pm (fully onsite)
- Assignment Length: Ongoing contract engagement (possible conversion)
Key Responsibilities:
- Oversee daily office operations to ensure efficiency and organization.
- Order, track, and manage office supplies, equipment, and inventory.
- Coordinate facility maintenance and repairs as needed.
- Schedule and manage conference room bookings, meetings, and office-related logistics.
- Support company events, team meetings, and office celebrations.
- Manage daily lunch catering orders.
- Maintain and update company records, files, and databases.
- Provide administrative assistance to executives and team members across all departments as needed.
- Assist with cross-functional projects, demonstrating flexibility and willingness to learn.
- Prepare reports, presentations, and correspondence.
- Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance.
- Assist with new employee onboarding, including workstation setup and office orientation.
- Ensure compliance with office policies and procedures.
- Greet and assist visitors, ensuring a professional and welcoming experience.
- Answer and direct phone calls, emails, and other inquiries efficiently.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain the reception area, keeping it clean, organized, and welcoming.
- Expected to be in-office five days a week.
Skills and Qualifications:
- Proven experience in office administration, workplace operations, or a similar role.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to set boundaries and manage multiple projects effectively.
- Eager to grow, learn, and take on new challenges.
- Ability to create and refine office processes and policies to improve efficiency.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
- Strong problem-solving skills and ability to work proactively.
- Professional and friendly demeanor with excellent customer service skills.
- Ability to handle confidential information with discretion.
Education and Experience:
- High school diploma or GED required; a bachelor's degree in business administration or a related field is preferred.
- 2-5 years of experience in administrative support, office management, or workplace operations.
Job Tags
Contract work, Monday to Friday,