Job Description
Publishing Assistant - Georgetown University Press Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements The beginnings of Georgetown University Press can be traced to 1964-and we currently publish approximately forty new titles per year, as well as two journals, with an active list of more than 1,000 titles across the fields of languages & linguistics, international affairs, religion & theology, political science, regional studies, and global business and the global economy. These publications primarily service the scholarly community, and many also reach the general reading public. Many help to unite people speaking different languages, literally and figuratively, and all attempt to illuminate, clarify, and respond to the world's most difficult questions.
The
Publishing Assistant is responsible for providing support for the publishing team and Director at Georgetown University Press, performing a number of critical functions and interacting with colleagues throughout the Press. The job also has a virtual office management component. In particular, the incumbent in the role processes contracts, maintains records, and works with acquisitions and rights departments on author relations, including sending proposals/manuscripts for peer review, formatting manuscripts, and processing subsidiary rights and permissions. Additional responsibilities include, but are not limited to:
- Serve as liaison with exhibits vendors and conference hosts to manage all aspects of exhibit logistics and to troubleshoot problems as they arise.
- Serve as liaison with our distributor for ensuring that shipments are requested and delivered on time as well as that the online order application is set up for each conference and the credit card machines are operational.
- Process returns and send excess inventory back to distributor as necessary, accounting for or reporting any shrinkage.
- Train and educate staff on use of credit card machines and other best practices and procedures for setting up, taking down, selling books, recording transactions in the booth.
- Process author and contributor contracts and permissions requests, supporting the Digital Publish and Rights Manager as needed with regard to rights and permissions.
- Support Digital Publishing and Rights Manager in preparing royalty statements and payments.
- Input contracts and royalty information accurately in database, maintaining and updating contract templates.
- Support the Director's editorial work by sending manuscripts and proposals out for review and preparing manuscripts for production, providing other editorial and administrative support as the Director may require.
- Register and log copyrights for all books, archiving published books and author contracts.
- Oversee database entry, maintaining and updating the office manual and procedures.
Work Interactions The Publishing Assistant provides crucial support throughout the publishing process, from administering the peer review process of a book, through processing contracts, paying royalties, and coordinating academic conferences. This work provides fundamental support to colleagues throughout the Press, but the role works most closely with the Director, the Digital Publishing and Rights Manager, and the Marketing and Sales Director. This position reports to the Director and offers the opportunity to learn the fundamentals of publishing and how a Press operates.
Requirements and Qualifications - High School degree; Bachelor's degree preferred
- 2-4 years of experience required (or equivalent combination of education and work experience)
- Knowledge of Microsoft Office is essential
- Service-oriented and self-starting with strong attention to detail
- Strong communication and problem solving skills with displayed flexibility
Work Mode Designation This position has been designated as
Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: .
Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$20.16 - $31.30
Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.
Current Georgetown Employees: If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance: If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .
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About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.
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