Job Description

We are seeking an Office Manager to oversee all aspects of payroll, accounting, and administrative operations. This role is critical in ensuring financial accuracy, compliance, and efficiency while managing office personnel and collaborating with external partners such as CPAs and HR providers. The ideal candidate will have a strong understanding of construction/concrete industry financials and the ability to lead A/R and A/P while also performing hands-on work as needed.

Full-Time | On-Site

Are you an experienced financial and administrative professional with a background in the construction or concrete industry ? Do you have the leadership skills to oversee Accounts Receivable (A/R) and Accounts Payable (A/P) while also rolling up your sleeves to handle the work when needed? If so, we want to hear from you!

Position Overview

We are seeking an Office Manager to oversee all aspects of payroll, accounting, and administrative operations. This role is critical in ensuring financial accuracy, compliance, and efficiency while managing office personnel and collaborating with external partners such as CPAs and HR providers. The ideal candidate will have a strong understanding of construction/concrete industry financials and the ability to lead A/R and A/P while also performing hands-on work as needed.

Key Responsibilities

Finance & Accounting:

• Process and manage payroll, ensuring accuracy in deductions, overtime, PTO, and workers' compensation.
• Maintain compliance with industry regulations, tax laws, and company policies .
• Oversee bank account movements, including wire transfers, credit line management, and reconciliations .
• Ensure proper general ledger entry and financial reporting .
• Reconcile credit cards, vendor statements, and health/commercial insurance bills.
• Work with a CPA on sales tax reconciliation, depreciation schedules, and financial close-outs .
• Manage business licenses, loan applications, diversity business enterprise renewals , and compliance filings.
• Ensure accurate customer payments processing and vendor transactions .

Leadership & Administration:

• Lead and manage office personnel, including hiring, training, performance reviews, and employee relations.
• Step in and perform A/R and A/P functions as needed.
• Oversee annual company-wide pricing updates and customer notifications .
• Ensure proper document retention and compliance with financial and administrative regulations.

Human Resources & Compliance:

• Liaise with external HR providers regarding payroll and employee data.
• Maintain accurate payroll and HR records .
• Manage employee referral programs and HR-related administrative tasks.

What We're Looking For:

?? Experience in the construction or concrete industry is REQUIRED .
?? Strong leadership experience with the ability to manage staff and handle A/R and A/P when necessary.
?? Extensive experience in payroll, accounting, and financial reporting .
?? Strong knowledge of financial compliance, taxes, and industry regulations .
?? Ability to manage multiple financial processes, including bank reconciliations, credit line management, and vendor payments .
?? Proficiency in financial software and Microsoft Office (Excel, Word, Outlook) .
?? Exceptional attention to detail, organizational skills, and problem-solving abilities .

Why Join Us?

• Competitive salary & benefits
• Stable, industry-leading company
• Collaborative and supportive team environment
• Opportunity to make a significant impact in a growing organization

If you are a financially savvy, hands-on leader with experience in construction or concrete industry financials , we'd love to connect with you!

Job Requirements:

• Bachelor's degree in finance and accounting, business or another relevant field preferred.
• Previous experience in Construction industry preferred.
• 3-5 plus years' experience in payroll, finance and accounting, business administration, or other relevant experience.
• Experience with Quickbooks software.
• Experience using Payroll and HR management systems, Paylocity a plus.
• General understanding of GAAP accounting rules.
• Proficient in Excel.
• Ability to multi-task.
• Ability to collaborate well with a team.
• Experience managing employees.
• Possess leadership skills.
• Takes initiative to get tasks and projects done accurately and timely.
• Ability to travel to R3 locations as needed.
• Criminal background check clearance.
• Negative drug test screening.

Job Competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

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