Job Description

Our client, Top Tier Investment Advisory firm based in NY with AUM projected at 3 Billion in 2025 is seeking a top tier Office Administrator/Office Manger to join their growing firm. They are a driven, focused, highly collaboratively goal oriented team that strives for best-class business practices across the firm. 
This hands on and detail-oriented person will be the go-to-person in the office. 

• Base salary 130k plus generous Bonus
• 100% company paid health benefits 
• Unlimited PTO, catered lunch
• 5 days in office

Responsibilities:

• Negotiate with vendors, ensure pricing and timely renewals and competitive service
• Maintain detailed calendar of company events/meetings
• Manage proxy voting, soliciting votes and maintaining votes
• Manage compliance system, including personal trading and holdings review, annual compliance affirmations for firm
• Manage new employee onboarding and terminations, coordinating with HR and IT service providers
• Order supplies for office, including daily lunch, office supplies, maintain inventories of supplies
• Manage expenses and reconcile credit card bills, maintain payable reports and ensure all are paid on a timely basis
• Liaise with satellite offices to ensure bills are paid, supplies are ordered, and IT is working properly
• Coordinate with travel agents to book and modify travel arrangements for team ensuring compliance with company guidelines, prepare T&E reports
• Set-up and coordinate internal and external company meetings
• Serve visitors by greeting, welcoming, and directing to appropriate personnel
• Assist Founding Partner and Executive team as necessary with ad-hoc administrative duties and projects

Required Qualifications:

• Candidate should have undergraduate degree with 5+ years of experience, preferable in financial services
• Team player, able to collaborate and coordinate with team members
• Highly organized with strong writing skills, and MS Office proficiency

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Permanent employment,

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