Job Description

A high-net-worth family based in Bellevue, Washington is seeking a seasoned, highly responsive Executive Personal Assistant to support a dynamic household. The position is based out of the family office, seperate from the main home. This is a critical, deeply trusted role that acts as the central hub for all aspects of the family’s personal and household life.

Key Responsibilities

• Serve as the first line of communication for the family, managing all personal coordination for two principals and their children.
• Maintain and manage multiple complex calendars, including:
• Individual schedules for the principals and their children
• Household staff calendars (chef, nanny, housekeeper, dog walker, security)
• Dog care schedule (grooming, vet, walkers)
• Respond to after-hours requests with urgency and clarity; availability 24/7 is expected (though emergencies are rare).
• Book and manage personal and family travel, including coordination with yacht and flight crews, car services, and staff at secondary residences.
• Support logistics for medical appointments, passport renewals, and shopping excursions.
• Assist with holiday and birthday gift planning and personal errands.
• Prepare materials and coordinate logistics for board meetings and other high-level personal engagements.
• Coordinate with the principal’s executive assistant on overlapping travel and schedules.
• Provide personal support on occasional international trips (remote, not traveling with the family).

Qualifications

• 7–10+ years of experience in a high-level personal or executive assistant role, ideally supporting a private household or UHNW family.
• Proven track record of managing highly detailed and dynamic calendars (10+ calendars concurrently).
• Exceptionally organized, proactive, and independent with excellent judgment.
• Emotionally intelligent, discreet, and calm under pressure.
• Able to thrive in a fast-paced environment with minimal oversight.
• Tech-savvy and confident using a range of tools to support logistics and communication.
• Local candidates preferred, but open to relocation for the right fit.

Compensation

• Base salary range: $150,000 , depending on experience and qualifications.
• Additional benefits package offered.

Culture & Fit

This role is intimate and personal , supporting a warm, thoughtful, and self-sufficient family. The household culture is one of professionalism, trust, and excellence —ideal for someone who prefers to keep their head down, get things done efficiently, and be a trusted right-hand. You will join a small but highly capable and dedicated team that values precision, privacy, and loyalty.

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