Job Description

Executive Assistant/ Operations Analyst, Sr.

Job Location: Los Angeles, CA (Open to remote/local candidates)

Medical Enterprise

Contract-to-hire

Pay Rate: $36-$43/hr. DOE

Schedule: M-F 8:00 AM – 5:00 PM

On behalf of our client a private university located in Los Angeles. We’re looking for a Senior Administrative Operations Analyst to join a dynamic team within the Medical Enterprise. Seeking for a candidate that will be managing multiple priorities, coordinating executive operations, and communicating with stakeholders at all levels and reporting to the Director of I.S. Operations, manager, or administrative Operations.

Accountabilities:

• Coordinate calendars and meetings for multiple executives.
• Schedule, coordinate, and prepare for department meetings and events, including agenda preparation and logistics.
• Interpret policies and procedures, assisting in problem identification and resolution.
• Manage project activities such as planning, coordination, and communication.
• Track and report budgetary expenses in the core IT administration cost center, reporting to the Director of I.S. Operations or Manager, Administrative Operations.
• Provide research and administrative support for special projects, preparing data and executing as directed.
• Maintain confidentiality of sensitive information such as patient medical records, financial data, and legal information.
• Provide administrative support to executive leadership, including scheduling and meeting minutes.
• Maintain accurate record-keeping and update databases daily.

Education:

• Bachelor’s degree preferred and 5+ years of experience supporting multiple executives, preferably in a C-suite environment.
• Strong communication skills are essential, both in meetings and with stakeholders.
• Proven ability to thrive in a fast-paced, dynamic environment.
• Proficiency in core office and workflow applications.
• Exceptional organizational and time management skills.
• Professional demeanor with a polished, business-appropriate appearance.
• Occasional onsite requirements include HR orientation, equipment pickup, pre-employment health appointments, annual team events, go-lives, or as assigned by management.
• Flexible travel expectations: most remote team members required onsite 2-4 days per year.

Please submit a copy of your resume in Word or PDF format to be considered.

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